Saturday, April 28, 2012

Free webinars from the Illinois State Genealogical Society

Free webinars sponsored by the Illinois State Genealogical Society

May 8 – Some Great, Seldom-Used, Resources:  A Genealogical Potpourri with Timothy Pinnick
Register at

June 12 – The War of 1812 – America’s “Forgotten” War with Peggy Clemens Lauritzen, AG
Register at

July 10 – Clue to Clue: Tracking a Family Over Time and Miles with Jean Wilcox-Hibben, PhD, MA, CG
Register at

For the complete list of upcoming webinars, visit

Society Indexing Contest.............

Let's get those fingers moving and help our society compete in the indexing contest!  We are slightly behind in the indexing per capita average.  If you are registered please consider adding a page or two to what you have been indexing.  If you are not yet a registered indexer go to the 1940 Census Community Project Getting Started page to register as an indexer, download the indexing software, and begin indexing. When creating your FamilySearch account, please select Pima County Genealogy Society as your group (note that Minnesota also has a group by the same name, but they have "-MN" appended to the name. Please be sure not to select that group). Registering with our society automatically qualifies you to be entered into weekly drawings.  As little as fifteen minutes a day indexing  would be a great help.

The 1940 U.S. Census Community ProjectDear Society Administrators,We've had a lot of questions asking about the society indexing contest that was mentioned earlier. Well, our society indexing group contests are finally here! We have some great prizes for those who want to take part in this competition. There will be a couple categories, depending on the size and activity of your society's group. Requirements and prizes will vary for each category.
Grand Prize for Per Capita Production on the 1940 Index
The grand prize will be awarded to the society with the highest average number of records indexed and arbitrated per person by a society with 2 or more people in their indexing group. They must have a 95% or higher indexing accuracy average.
Prize: A mini-conference presented at your society location. The total value of this package is $6,000! This prize includes:
  • 4 genealogists, each teaching three sessions (Speaker fees, travel, and accommodations are included).
  • A syllabus of the conference presentations on a USB drive, CD, or print format (depending on the actual number of attendees).
  • Your society provides the site for the conference or we can provide a local FamilySearch family history center where the conference can be held.
Competition will go from April 2nd and continue until the 1940 US Census project is completely arbitrated; after which the winner will be announced.
Runner up Prize for Per Capita Production on the 1940 Index
A second place prize will be awarded to the society with the second highest average number of records indexed and arbitrated per person by a society with 2 or more people in their indexing group. They must have a 95% or higher indexing accuracy average.
Prize: The prize will be a 1/2 day webinar mini-conference, for a value of total value of $1,700. This prize includes:
  • 4 one-hour Family History Library sessions of your choice
  • A projector
  • An HD webcam
  • An annual subscription to GoToWebinar (a webinar provider service)
  • A laptop computer
Competition will go from April 2nd and continue until the 1940 US Census project is completed. The winner will be announced one week after the last state is arbitrated.
Small and Large Society Contest (April 26-May 2)
We will have another contest from April 26th through May 2nd for the highest percentage of member growth in a society indexing group, based on the size of your society when the contest begins. For example, a small society can grow above 16 members and still compete in the small category for this contest. (Note: A small society indexing group has 15 or less people, while a large society indexing group has 16 or more people.) In the case of a tie, a random drawing will be done to select the winner.
Prize: A brand new printer valued at $300
We will track the growth of your society membership from April 26th through May 2nd. Winners will be announced on May 4, 2012.
You can see how many members your group currently has and monitor your growth by doing the following:
1. Go to
2. Sign in with your FamilySearch Indexing user name and password.
3. Look at the number following open group has
If your administration tab does not automatically open, you have not yet been made the administrator for your group. You can receive administration rights by creating your FamilySearch account and contacting the 1940 U.S. Census Project team by phone or e-mail at:
Phone: 1-855-439-1940
See Who is Leading
A leader board will be posted soon at
You can see who is in the lead for the grand prize and upcoming contests. You will also see the winners of the society contests.

Project Sponsors:


Family Search
For more information on the 1940 U.S. Census Community Project, reply to this email or call toll-free 1-855-IDX-1940
© 2012 1940 US Census Community Project. All rights reserved.  

Monday, April 23, 2012

1940 Census Indexing Contest (April 23-29)

The 1940 Census contest for April 23-29 has been announced:
This week, to qualify for a membership card to, indexers must index 1940 Census records in at least two states.  Three winners will be chosen at random from those indexers that complete at least one 1940 Census batch in two different states with at least 90% accuracy by Sunday, April 29.  These winners will all receive a membership card to!
Check out the 1940 Census Blog Weekly Contest page for details. The contest ends at 10:59 p.m. (Arizona time) on Sunday, April 29.

Keep on Indexing! 

Saturday, April 21, 2012

You voted and the results are in - Our new logo:

Congratulations to Sherri Hessick who won a free membership for the 2013 membership year.  Thank you to everyone that entered out logo contest.  We loved all of the submissions.

Naturalization Records Bibliography from 21 April Meeting

PCGS Naturalization Records Presentation Bibliography
21 April 2012

Eichholz, Alice. Ancestry’s Red Book: American State, County and Town Sources.  Provo, Utah: Ancestry Publishing, 2004.

Lainhart, Ann S.  State Census Records. Baltimore, Maryland: Genealogical Publishing Company, 2000.

Neagles, James C. and Lila Lee.  Locating Your Immigrant Ancestor: A Guide to Naturalization Records.  Everton Publishing, 1986. 

Newman, John J. American Naturalization Processes and Procedures 1790 – 1985.  Indianapolis: Indianapolis Historical Society, 1985.

Newman, John J.  American Naturalization Records 1790 – 1990: What They Are and How to Use Them.  Bountiful, Utah: Heritage Quest, 1998.

Rose, Christina.  Courthouse Research for Family Historians: Your Guide to Genealogical Treasures. San Jose, CA: CR Publications, 2004.

Schaefer, Cristina K. Guide to Naturalization Records of the United States. Baltimore, Maryland: Genealogical Publishing Company, 1997.

Szucs, Loretto Dennis.  They Became American: Finding Naturalization Records and Ethnic Origins.  Provo, Utah:  Ancestry Publishing, 1998.

Friday, April 20, 2012

Saturday's Meeting Handout

The link with the handouts for Saturday's meeting were emailed to members.  Several members have not updated their email addresses and therefore did not receive the link.  If you are a member and did not get an email link please send an email to before 10 p.m. tonight and I will update your information and send your the link.  Guest may purchase copies at the meeting.

Don't forget to sign up for our tour of the University of Arizona Library.  Forms are available on the right side of the blog and will be available at the meeting.  Tours and workshops must be paid in advance.

Join your fellow members for lunch from 11:30 to 1:00 in the hospital cafeteria prior to the meeting Saturday afternoon.  We look forward to seeing you at the meeting.

Wednesday, April 18, 2012

This week's indexing contest

This week's contest has been posted on the 1940 Census Blog Weekly Contest page. 

This week only those indexers in the top ten percent of volume indexed and who have 90% accuracy will qualify for the contest.  Three winners will be chosen at random from the top ten percent of indexers as of Sunday, April 22.  One lucky winner will receive a $100 Amazon gift card and two lucky winners will receive a $50.00 Amazon gift card!
What is the bar you have to reach to make the top 10%? Today's 1940 Census Blog post "Are You in the Top 10%?" says that as of today:
The number of records indexed to be in the top 10% of volume ranges from 440 records (or lines of data on the census) to 4,760 records. So, as of today, if you have indexed over 440 records with 90% or more accuracy, you are qualified for the contest!
But be aware that those numbers are likely to change. You have until Sunday, April 22 to reach that top 10%.

How do you know how many records you have indexed and what your accuracy is? The easiest way to check is from your "My Work" screen in the indexing program.
  1. Launch the Indexing program and log in. 
  2. To find out how many records you have indexed, click on the “My History” tab from the "My Work" screen. Click on the “Names Submitted” button in that tab. This will list all projects you have indexed and give you the number of names in that project that you have indexed for the month and a total since you have started indexing.
  3. To find out how accurate you are, click on the "Arbitration Results" tab. The average percentage agreement for projects you have completed within the last 90 days will be displayed. As an added bonus, you can click on the "Review Batches" button to see what the arbitrator disagreed with. This is a tool to help you learn from mistakes and increase your future accuracy.

 Keep on Indexing!

Monday, April 16, 2012

1940 US Census Project Updates and Training

We as a community are making a lot of progress on the 1940 US census -- over 17 million names have been indexed and the Pima County Genealogy Society has indexed nearly 16,000 names since it launched on April 2nd !   Well Done!

The instructions for indexing the 1940 census are changing rapidly. As FamilySearch Support discovers common errors or encounters frequent questions, the project instructions are updated to provide clarification and more details. Please check the project updates at least weekly, if not each day as you begin to index. The updates are located at,_Project_Updates. There is also link to a presentation on how to index the 1940 census on this page. That presentation gives a lot of screen shots and good information that will help your indexing efforts. Also, the Additional Helps tab has a link to a List of US Counties and Cities which is very helpful for the 1935 Residence fields.

FamilySearch is airing some training webinars Wednesday nights this month on “Tips & Tricks for Indexing the 1940 Census.” The webinars begin at 5:00 p.m. Arizona time. The schedule and links to attend the webinar is located at No pre-registration is required, but it is recommended that first time users run the Browser Test on the bottom of the webpage.

If you haven't started indexing yet, you can begin by going to, download the Indexing Software, and register for a FamilySearch account. If you enter "Pima County Genealogy Society" in your Group (you must first select "Group or Society" in the Local Support Level field), you will be automatically opted-in for the weekly contests and be eligible to be entered in the drawings for prizes. Last week's prize was an iPad! You can get more details on the weekly contests from the 1940 Census Blog Games and Prizes page. The weekly contest is posted each Monday or Tuesday in the Contest/Games category of the blog.

Keep on Indexing!
Photo courtesy of U.S. Census Bureau:

Wednesday, April 11, 2012

Our next monthly meeting is this Saturday, April 21st

Please join us at the University of Arizona, University Medical Center at  1501 N. Campbell, Room 2117 for our next meeting.
1:00 to 1:15 p.m.  Announcements  
1:15 to 2:00 p.m. Using County Histories - Al Seames 2:00 to 3:00 p.m. Immigration and Naturalization Records - Jodi Straitt-Shutts and Barbara Salyer

As always, please join us for lunch in the cafeteria prior to the meeting. We begin gathering for lunch around 11:30.

Last month we highlighted the 1940 Census Release and Finding the Living. Here are some pictures of some of our members dressed for the 1940 Census program.

Leslie Carney

Jodi Strait-Shutts

Tuesday, April 10, 2012

Help Session this Saturday, April 14th

This Saturday, April 14 from 1-3 PM in the UMC meeting room 2117 will be a general genealogy help session moderated by Paul Duffey. Bring everything you know about that elusive ancestor and we'll see what we can find to help you. 

Arizona Illustrated Episode link

Those of you that did not get an opportunity to see Arizona Illustrated yesterday with Amy Urman and, Sherri Hessick, you can view the episode on demand at  This same episode has a segment on DNA that includes an interview with Matt Kaplan, the UA Genographic manager, a speaker that our organization has utilized in the past for making DNA easy to understand.  Enjoy the episode!

Monday, April 9, 2012

KUAT Arizona Illustated

Tonight at 7 pm tune into KUAT's Arizona Illustrated to see an interview with Amy Urman and Sherri Hessick regarding the Pima County Genealogy Society and the 1940 Census.

KUAT also has a website with some wonderful topics to learn about including the Civilian Conservation Corps which can be found here.

Check out their home page at KUAT for more information and links to different topics and subjects.
Oops it was on at 6:30!

Saturday, April 7, 2012

Time is Running Out...Start Indexing!

Complete at least one 1940 U.S. Census batch by Sunday, April 8 at 11:59 p.m. MST (10:59 p.m. Arizona time) and be entered to win an Amazon Kindle Fire. Go to the 1940 Census Community Project weekly contest blog for game rules and details. Don't Delay, Index Today!

Friday, April 6, 2012

Upcoming Webinars - War of 1812, Social Networking, Railroad Retirement Records

Free Upcoming Webinars - Friends of the National Archives - Southeast Region

Free Webinar - Monday, April 9th, 2012
The Friends of the National Archives-Southeast Region, Inc., are please to present Records of the War of 1812 with archivist Shane Bell.

Monday, April 9th, 2012
Time: 7:00 pm Eastern
Reserve your Webinar seat now at:

Future Webinars
  • May 14, 2012: Social Networking: New Horizons for Genealogists with Thomas MacEntee
  • Jun 11, 2012: Railroad Retirement Records & CCC Records with Maureen Hill 
You can visit the National Archives-Southeast Region web page at web page.

Thursday, April 5, 2012

RootsMagic Group Meeting this Saturday

The Roots Magic group will be meeting this Saturday.  Topics for this meeting are the new form that has been introduced with the latest update, review of pages 11-38 in the RootsMagic book-main screen with different views, the side bar, toolbars and menus and if time permits - using databases.  Barbara Salyer will be your group leader.  We look forward to seeing you there.  Don't forget to visit RootsMagic blog for the latest inforamton for the software.

WhenSat, April 7, 1pm – 3pm
Where1501 N. Campbell Ave., Tucson, AZ 85724 Room 2117 University Medical Center (UMC ) (map)

1940 Census - Ancestry Updates..........

Ancestry is predicting that they will have every page - approximately 3.8 million of them - posted not later than 2 p.m. EST this Friday.  What exciting news!

Ancestry has also been posting videos on YouTube to help you navigate through the census images.  Visit their videos at Ancestry YouTube videos.  Give the videos a try they are quite informative.

Ancestry is also making a presence on Facebook.  The release of the 1940 census has triggered a plethora new genealogy enthusiasts. Check the Events Tabs on Facebook for Livestream broadcasts and Tweet chat opportunities.  You can check it out at Ancestry Events Facebook.

The Ancestry Sticky Notes blog page is posting tips and tricks for the census.  They are also looking for stories and pictures.  You can  email them and they will be posted to Ancestry's 1940 Stories section and possibly to their interactive map. To view the interactive map visit  it at

Ancestry has been indexing since the images have been available.  I'll let you know when the first state is indexed and available.

Wednesday, April 4, 2012

When will your state be ready for indexing?

The 1940 Census Project has released the status of the states available for indexing as well as the prioritized list of the states waiting to be released for indexing:

Currently, we have 13 states AVAILABLE FOR INDEXING:
Delaware – 95% complete (should be done today)
New Hampshire

The following list represents the order of the states as they will be released for indexing in the coming weeks:
New York
North Carolina
South Carolina
District of Columbia
New Jersey
New Mexico
North Dakota
Rhode Island
South Dakota
West Virginia
Alaska Territory
Hawaii Territory
Panama Canal Zone
American Samoa
US Virgin Islands
Puerto Rico
*Please note that the order of release is subject to change, but that this is the plan as of now. 

Tuesday, April 3, 2012

Have You Answered the Call?

Yesterday was the big day...the 1940 census was released to the general public for the first time as free digital images.

Although NARA's website ( couldn't handle the load yesterday, they have corrected the problem and are happily up and running today.

The 1940 One-Step tool was and is running smoothly and has links to the images at the NARA site. This tool is an aide to finding your ancestor's ED to help narrow the search. started uploading the images soon after their release. You can monitor their Progress of the 1940 Census by scrolling down below the map.

The best thing that happened yesterday is that the images were available to download for indexing. The 1940 Census Project is working diligently to process the images and get them out to the community for indexing so that they will be made searchable by name. Pima County Genealogy Society is proud to be a part of this national project. And I am happy to say that we have indexed over 1300 names in the first 30 hours after release. Well Done!

But we need you to make this successful. For just 15-30 minutes a day, or an hour a week, you can make a big difference. Go to the 1940 Census Community Project Getting Started page to register as an indexer, download the indexing software, and begin indexing. When creating your FamilySearch account, please select Pima County Genealogy Society as your group (note that Minnesota also has a group by the same name, but they have "-MN" appended to the name. Please be sure not to select that group). Registering with our society automatically qualifies you to be entered into weekly drawings. Check the 1940 blog Contest page each week to find out what that week's challenge is and the prize.

 Watch the video below to see how easy it is to index. It is a tutorial on How To Index the 1940 Census.

Don't wait for your state to be available. Start indexing today. Let's Index!!